If you thrive off making tactical, well-balanced business decisions for the betterment of a strong, growing company, we’ve got the spot for you! This position offers you a variety of great opportunities including:
1. You will get to expand your skills and experience while keeping a close watch on the “now” with an eye towards our bright future
2. You have an opportunity to flex your organizational muscles through managing your own time and resources in the most strategic means possible
3. You will get to join us at our brand-new corporate office in the exciting city of Chicago, with access to many means of public transportation (yes, that includes Divvy bikes), fun cuisines, and an interactive open-air office environment
4. Even as you’re learning and growing with our company, you’ll be able to make an impact immediately, and be heard and appreciated by upper management
5. It’s an exciting time to join us, and we need your help more than ever! We have aggressive expansion initiatives underway (we grew 51% last year), and are hiring top-notch talent who share our passion for success
6. With an upbeat and positive culture and strong shared commitment to the Bee Line Support vision, it’s not surprising that we have a high number of long-tenured employees!
With most of our employees in the field, the teams in our corporate office is relatively small. You will work closely with and report to your Director, and will also get to interact with the CEO and other senior leaders often. Your successes will be noticed and celebrated!
It’s fun to work for a company that is going places! The energy is positive, teamwork is strong, and people truly enjoy their work every day. Leadership often buys lunch for the entire office, and rewards good work with gifts, parties and quarterly raffles. The Chicago office has a positive and interactive environment, with an exterior deck and picnic area (perfect for BBQs), and lots of fun, local spots in the vicinity.
We have aggressive growth goals, and we are well-positioned to reach them. We’re light-years ahead of the competition in our approach and our results, and we have major clients throughout the region. In addition to being a woman-owned company, we are a part of CASE, a coalition of corporations, small businesses and community partners committed to promoting economic development through local purchasing, hiring, and investing.
Our progressive approach extends beyond our cleaning solutions. We are also proactive about employee development, and we promote from within whenever possible. Each of us is guided by values of KARMA: Kindness, Adaptability, Respect, Motivation and Accountability.
In addition to a competitive wage, we offer excellent benefits, including medical and dental insurance, 401K plan with employer match, PTO, and much more.
Fighting filth since 1966. Bee Line Support Inc. is dedicated to improving the image and quality of our client’s facilities while providing our employees with safe, rewarding work and opportunity for advancement. We provide comprehensive commercial cleaning solutions with rigorous standards and innovative equipment for corporate, medical, industrial and K-12 school facilities. Bee Line employees all follow the same guiding principles. We believe that a job well done pays dividends: When you look good, we look good. And germs? They’ll get what’s coming to them too. Bee Line is a certified women-owned business and a certified member of Chicago Anchors for a Strong Economy (CASE).
The Bookkeeper position is responsible for overseeing all insurance duties, credit card transactions and tracking, inventory analysis and tracking, and accounts payable. This position must possess considerable skill in data entry, a good knowledge of excel, and a basic understanding of the company's organizational structure and accounting needs. **You will work out of our Downtown Chicago office, near the South Loop, with many modes of transportation available!
Receive vendor supply invoices by US mail and email.
Analyze supply purchase invoices and process invoices for approval - attach packing slip, inquire about invoices without packing slips to appropriate Bee Line employee, place stamp with breakdown by job and amount on the invoice for processing, and submit for approval.
Contact appropriate vendors regarding any discrepancies.
Subcontractor/Certificate of Insurance
Maintain COI files
Obtain COI files for customer requests
Liaison for decisions with regards to deficient certificates.
Provides certificates for annual review by insurance company.
Updates, periodically, the certificate expiration dates in ERP System and places copies of certificate of insurance in physical files and electronic files.
Creates organizational structure for vendor names, COIs and W-9s
Collects receipts daily/weekly for all credit cards.
Enter receipts in ERP System
Reconciles the entries to the statement.
Contacts individuals or company representative regarding missing receipts.
Maintains monthly files for all statements and the corresponding receipts.
Maintains Item Inventory (item entry, price increases/decreases) in ERP System for resale supplies.
Packing slips: creation, closing for billing, files.
Drop Shipments: entry into system, receipt of confirmation and invoice, verification that order is correctly placed and invoiced, work with appropriate company for any discrepancies, close for invoicing
Follow up on any delinquent packing slips and items ordered.
Enter invoices that we have received in our system with packing slips
Other duties as assigned
As Bee Line Support’s go-to bookkeeper, “balance” describes far more than what you do – it describes who you are. We need someone with a head for numbers and a heart for people. At the end of the day, we are relying on you to keep our good business in business.
Associate's Degree in Accounting
2-4 years of relevant experience (this can include an internship or a side-job you’ve taken on, we want to hear about it all!)
Computer savvy – ability to work in Microsoft Office Suite, and knowledge or willingness to learn ERP System
Data entry skills
Detail Oriented: Ability to pay attention to the minute details of a project or task.
Honest: Integrity - Ability to be truthful and be credible in the workplace.
Initiative: Ability to make decisions or take actions to solve a problem or reach a goal.
Loyal: The trait of feeling a duty to the employer.
Reliable: The trait of being dependable and trustworthy.
Responsible: Ability to be held accountable or answerable for your conduct
Time Management: Ability to utilize the available time to organize and complete work within given deadlines.
Work Well Under Pressure: Ability to complete assigned tasks under stressful situations.